SECTION 1: Management of the Association
The business and property of the Association shall be conducted and managed by a Board of Directors which shall be designated the Council of the Association.
SECTION 2: Members of the Council; Election
The Council shall be composed of 3 Officers, namely a President, a President-Elect, and a Secretary-Treasurer, and 6 Councilors. The Council shall contain at least one member from each of 3 areas: Europe, the Americas, and Asia/Oceania. Each shall be a Full or Honorary Member at the time of his/her nomination, election and during his/her term of office. The President-Elect shall succeed to the office of President upon completion by the President of his/her term in office or upon any earlier vacancy in the office of the President. The election of Councilors and Officers, other than the President, shall be by written ballot and shall be decided by a majority of the votes properly cast by all Full, Trainee, Emeritus and Honorary Members. The current President of The Transplantation Society (or his/her designee), the immediate past president of the Association and the IXA Ethics and Vanguard Committee Chairs shall be ex officio non-voting members of IXA Council during their term of office.
SECTION 3: Term of Office; Classification
The President and President-Elect shall serve for 2 years and until their successors are installed in office, which shall occur as the last item of business at the meeting of Members at which their successors are elected. They may not succeed themselves in a consecutive term.
The Secretary-Treasurer shall serve for 4 years and until the end of the meeting of Members at which his/her successor is elected. He/she may not succeed himself/herself in a consecutive term.
Councilors shall serve for 4 years and until their successors are installed in office, which shall occur as the last item of business at the meeting of Members at which their successors are elected. The Councilors shall be divided into two classes of three each. The terms of the classes shall be staggered at 2-year intervals with three Councilors being elected at each election. Councilors may not succeed themselves in a consecutive term.
SECTION 4: Vacancies
A vacancy in the Council may be filled at the discretion of the remaining members of the Council for the balance of the original term. The person appointed in these circumstances would be eligible as a candidate for election to the same or any other office at the next election of Officers and Councilors.
SECTION 5: President
The President shall be chief executive officer of the Association. Subject to the directions of the Council, he/she shall have and exercise direct charge of and general supervision over the business and affairs of the Association and shall perform all duties incident to the office of a president of a corporation, and such other duties as from time to time may be assigned to him/her by the Council.
SECTION 6: President-Elect
The President-Elect shall have and exercise such powers and shall perform such duties as from time to time may be conferred upon or assigned to him/her by the Council, or as may be delegated to him/her by the President.
SECTION 7: Secretary-Treasurer
The Secretary-Treasurer shall keep the minutes of all meetings of the Council. He/she shall see that all notices are duly given in accordance with the provisions of law and these bylaws. He/she shall keep the membership records of the Association and shall make and keep lists of the membership of committees of the Council and the Association, which lists he/she shall make available on request to the Members. The Secretary-Treasurer shall have charge and be responsible for all funds, securities, receipts and authorized disbursements of the Association, and shall deposit, or cause to be deposited, in the name of the Association, all Monies or other valuable effects in such banks, trust companies or other depositories as shall, from time to time, be selected by the Council. He/she shall render to the President and to the Council, whenever requested, an account of the financial condition of the Association; and shall in any event report annually to the Council and shall submit financial statements certified by independent public accountants chosen by the Council to the Council and Members at each regular meeting of Members. In general, he/she shall perform all duties incident to the offices of a secretary and a treasurer of a corporation, and such other duties as from time to time may be assigned to him/her by the Council.
SECTION 8: Compensation
Councilors and elected Officers of the Association shall not receive compensation for their services.
SECTION 9: Resignation and Removal
Any Officer or Councilor may resign his/her office by giving written notice to the President or the Secretary-Treasurer. Resignations shall be effective upon receipt by the President or the Secretary-Treasurer or at such later time as is therein specified. Any Officer or Councilor may be removed for cause by a vote of two thirds of the Council members then in office or by vote of a majority of Full Members.
SECTION 10: Meetings
Regular meetings of the Council shall be held at such times and such places as may from time to time be fixed by resolution of the Council. In general, it is anticipated that the Council will meet annually. Special meetings of the Council may be held at any time or place upon the call of the President or of any 4 Council members. Notice of meetings shall be given in writing and mailed to each member of the Council not less than 14 days before such meeting. Meetings may be held at any time and place without notice if all members of the Council are present or if those not present shall, before or after the meeting, waive notice thereof. The Council may meet by conference telephone or similar communications equipment by means of which all persons participating in the meeting can hear each other.
SECTION 11: Action by Consent
Any action required or permitted to be taken at any meeting of Council or of any committee thereof may be taken without a meeting if all the members of the Council or committee consent thereto in writing. All written consents and any dissenting views shall be filed with the minutes of proceedings of the Council or committee as the case may be.
SECTION 12: Quorum
A majority of the Council and the President shall constitute a quorum for the transaction of business.
SECTION 13: Central Business Office
The Association shall have a permanent Central Business Office, the place and supervision of which shall be at the discretion of Council of the Association. The Central Business Office shall be the custodian of all contracts, assignments and other legal documents and records of the Association. It shall undertake such duties as are assigned to it by Council.